Booking terms and conditions for Summer Programmes | Institute of Continuing Education skip to content

Institute of Continuing Education

Before applying, please ensure that you have read and understood our booking terms and conditions. This section includes useful information about who can apply, visa guidance and language requirements.

Who can apply?

See Who can apply?

Visas

All applicants, including returning students, should read the Visa guidance section, about new immigration rules and action you must take to ensure you have the correct immigration status.

Language requirements

See Language requirements

Fees

A registration fee of £200 for each term or part of a term, ie one-/two-/three-weeks, must accompany your application. This registration fee is part of the full programme fee. Applications cannot be processed until the registration fee is received. The remainder of the fee must be paid by the balance of payment date (see below).

Applications sent after the balance of payment date must be accompanied by the full programme fee. If the full fee is not paid by this date the University reserves the right to cancel the application and allocate places to others on waiting lists. If you make any payment by bank transfer you must inform us and send a scanned copy of your bank transfer transaction confirmation.

Balance of payment dates

ISP Term I, Ancient and Classical Worlds, Science Term I, Literature Term I, English Law and Legal Methods Monday 15 May
ISP Term II, Science Term II, Literature Term II, History Monday 29 May
ISP Term III, Shakespeare, Medieval Studies, Creative Writing Monday 12 June
Creative Writing Retreat Monday 26 June

Refund and cancellation policy

You may cancel your booking at any time before the start of your programme. Cancellations are subject to the policies detailed in the refund and cancellation policy table.

If you are acting as a consumer, and you cancel the Course Booking within 14 calendar days of receiving your Order Confirmation without giving any reason, you are entitled to a full refund of the price paid (note that exceptions apply for any College accommodation booked through us). If you are not acting as a consumer, the standard ICE refund and cancellation policy provisions shall apply.

Cancellations and refunds in circumstances outside those described above, and/or following the expiry of the 14-day cancellation period, are subject to the terms and conditions set out in this Information and Refunds policy. For the avoidance of doubt, the cancellation period will expire 14 days after the date of the Order Confirmation.

To cancel a booking, you must inform us by calling +44 (0) 1223 760850, or let us know of your decision to cancel the Contract by emailing intenq@ice.cam.ac.uk, or in writing to the following postal address: Student Relations and Mailing Officer, International Programmes, ICE, Madingley Hall, Madingley, Cambridge CB23 8AQ UK. You may use the model cancellation form (also available on our VLE), although it is not obligatory. Once completed, submit it electronically to the email address above or post it to the postal address above marked for Refund and Cancellation. If you do not use the model cancellation form you must clearly state your intention to cancel the booking. To meet the cancellation deadline, it is sufficient for you to send your communication concerning exercising the right to cancel before the cancellation period has expired.

In the case of a booking being changed from one programme/term to another and where the student subsequently cancels the booking, please note that order confirmation date used will be that of the original booking, and not the revised programme/term.

We will make the reimbursement using the same means of payment as you used for the initial transaction, unless you have expressly agreed otherwise. In any event you will not incur any fees as a result of this reimbursement.

If you start to use our services during the cancellation period (ie if the programme commences during the 14-day cancellation period) or if you access the course materials via our VLE, you shall pay us an amount that is in proportion to what has been performed up until you have communicated to us your cancellation from this Contract, in comparison to full coverage of the Contract.

By applying and paying for a programme that begins within the 14-day cancellation period, you are deemed to have expressed your wish to begin our services. If you subsequently decide to cancel the Contract, you will be liable to pay us an amount that is in proportion to the Services performed until you have communicated your decision to cancel, in comparison to full coverage of the Contract. Please note that this excludes accommodation, see table below for details.

You will not have the right to cancel a Contract where the Services have been fully performed.

There will be a Registration Fee of £200 for programmes of less than four weeks.

Payment of the balance of the Tuition Fee and the Accommodation Fee is due, in full, eight weeks before the programme start date, unless stated otherwise in the course information.

Cancellations due to an unsuccessful visa application are not eligible for a refund.

All fees, including the registration fee, are non-transferable to another year or another student.
 

2-week cancellation period
  Tuition fees Accommodation fees Registration fee
Cancellations made
within 2 weeks
(or 14 days) of
receiving your
order confirmation*
Fully refundable Fully refundable
(unless cancellation
period falls within
4 weeks of the start
of the programme,
in which case not
refundable)
Fully refundable
After 2-week cancellation period
Weeks before
beginning of
programme
Tuition fees Accommodation
fees
Registration fee
More than
8 weeks
Full refund of the
balance payment
(tuition less
registration fee)
Full refund Not refundable
8 to 4 weeks 50% refund of the
balance payment
Full refund Not refundable
4 to 2 weeks 50% refund of the
balance payment
Not refundable Not refundable
Less than 2 weeks Not refundable Not refundable Not refundable

* By 'order confirmation' we are referring to a student's acceptance letter.

Cancellation by ICE

Whilst every effort is made to avoid changes to our programme, ICE reserves the right to withdraw any course, or seminar. In such circumstances, we will endeavour to provide a substitute of equal standing. Should a course, or seminar, have to be cancelled due to very low enrolment or last-minute unforeseen circumstances, any participant enrolled on that course, or seminar, will be contacted immediately, and an alternative course, or seminar, place arranged.

Should illness or emergency prevent a Course Director from teaching, we will endeavour to provide a substitute of equal standing.

If for any reason ICE cancels a programme, all tuition fees will be returned in full. We cannot however reimburse the cost of any pre-booked travel arrangements and suggest that you might like to consider travel insurance to cover any significant costs incurred.  

Back to: How to apply

Course type: 
Summer Programme
Topic: 
Applying for a course
Cancellation
Accommodation
English language
Fees
Payment
Policies
Refunds
Visas

How can we help?

Telephone

Course enquiries: +44 (0)1223 746262

International Summer Programmes: +44 (0)1223 760850

Madingley Hall reception: +44 (0)1223 746222

Hours: 9.00am to 4.30pm (Mon - Fri)

 

Email

Short courses at Madingley Hall:
ice.admissions@ice.cam.ac.uk

Online courses:
onlinecourses@ice.cam.ac.uk

International Summer Programmes:
intenq@ice.cam.ac.uk

Undergraduate Certificates and Diplomas:
ug-awards@ice.cam.ac.uk

Postgraduate Certificates and Diplomas:
pg-awards@ice.cam.ac.uk

Part-time Master's degrees (MSts):
pg-awards@ice.cam.ac.uk

General enquiries:
enquiries@ice.cam.ac.uk